Give every hour a purpose. Eliminate decision fatigue. Maximize focus.
Date
Start Time
End Time
Block Type Legend
Deep Work (Hard focus)
Light Work (Easy tasks)
Admin (Email, planning)
Break/Recharge
Buffer/Flex Time
Today's Priority Tasks
đź”´ Must Do
🟡 Should Do
🟢 Nice To Do
Daily Time Blocks
Time
Block 1
Block 2
6:00 AM
7:00 AM
8:00 AM
9:00 AM
10:00 AM
11:00 AM
12:00 PM
1:00 PM
2:00 PM
3:00 PM
4:00 PM
5:00 PM
6:00 PM
7:00 PM
8:00 PM
9:00 PM
Block Time Estimates
Deep Work
__h
Planned
Light Work
__h
Planned
Admin
__h
Planned
Breaks
__h
Planned
⚡ Buffer Time Strategy
Always leave buffer time! Things take longer than expected. Use buffer for overflow,
unexpected tasks, or to catch up. If unused, it becomes bonus free time.
Morning Buffer: ___
Use for:
Afternoon Buffer: ___
Use for:
Evening Buffer: ___
Use for:
Time-Blocking Rules
âś… Do
• Block deep work during your peak hours
• Group similar tasks together
• Schedule breaks as non-negotiable
• Protect your blocks—say no to interruptions
❌ Don't
• Over-schedule without buffer time
• Put deep work right after meals
• Check email during focus blocks
• Let one block overrun into the next
Block Completion Tracker
Block 1
â–ˇ
Block 2
â–ˇ
Block 3
â–ˇ
Block 4
â–ˇ
Block 5
â–ˇ
Block 6
â–ˇ
Reflection
What blocks worked best today?
How accurate were my time estimates?
How to Use This Planner
Start by listing your priority tasks for the day.
Estimate how much time each task needs.
Assign tasks to specific time blocks—be realistic!
Color-code your blocks using the legend.
Include buffer time between blocks for overflow.
Schedule deep work during your peak energy hours.
Protect your blocks—treat them like appointments.
At the end of day, review what worked and adjust tomorrow's plan.